Contracts Education Package

0.5 CLOCK HOURS | DOMAIN B: PROJECT MANAGEMENT Join us for the 30-Minute Monday series where a subject matter expert and moderator sit down for a hard-hitting, jam-packed 30-minute conversation about the topics you need to know to start your week. No slides, no long lectures, just facts, tips, and tricks to help you take your events and business to the next level. Can’t make it? 30-Minute Monday will be available on-demand the next business day. Check out our new 30-MINUTE MONDAYS tab under “Digital Education” at academy.mpi.org to access. Back by popular demand, we will be continuing our discussion with meeting industry attorney Joshua L. Grimes, Esq. Catch our previous webinar "Global Contracting Trends in 2022: Vaccine Mandates & More" from 01.18.2022 which can be accessed via our "On-Demand Education." As we continue to battle against the Omicron variant and look to return to the “new normal”, many questions still remain. The uncertainty that is part of in-person meetings leads to challenging contracting situations. Share your follow-up questions you didn't get to ask last time or new questions that have arisen in the past two months. Email your questions to mpiacademy@mpi.org and let us know what you'd like Joshua to share! A PROUD SUPPORTER OF: [custom image] _THIS SESSION IS POWERED BY:_ [custom image] _COMMUNICATE IN ANY LANGUAGE - EVERYTHING YOU SAY, TRANSLATED ON THE FLY._ ACCESSIBILITY PLATFORM: Zoom Meetings (more information [https://explore.zoom.us/en/accessibility/]) ACCESSIBILITY FEATURES: * Wordly [https://www.wordly.ai/] captioning and translation * Transcriptions ACCOMMODATION REQUEST CONTACT: MPIAcademy@mpiweb.org

1 Clock Hour | Domain B: Project Management

As we battle against the Omicron variant and look to return to the “new normal”, many questions still remain. The uncertainty that is part of in-person meetings leads to challenging contracting situations. Join us for a striking discussion with meeting industry attorney Joshua L. Grimes, Esq. to ensure you have all the information you need to be prepared this year and beyond.

Learning Goals:
• Consider the safety measures planners are considering for in-person meetings during COVID, including mandatory vaccinations, masking and waivers.
• Learn how planners and suppliers can work to minimize risks from diseases, terrorism, economic crisis, and other unknown threats that may arise.
• Identify the “hidden” provisions found in many meeting contracts that may lead to higher costs for planners as we struggle to return to normalcy.

A proud supporter of:

This session is powered by:

Communicate in Any Language - Everything you say, translated on the fly.

Accessibility

Platform: Zoom Meetings (more information)

Accessibility Features:

• Wordly captioning and translation
• Transcriptions

Accommodation Request Contact: MPIAcademy@mpiweb.org

There is no better way to know how COVID-19 has affected contracts, negotiations, and the market than hearing it straight from the horse’s mouth. This panel consists of a meeting planner, a hotel sales professional, and an attorney, hashing out what’s new, what’s negotiable, and how COVID-19 has changed the on-site look of meetings. Contract language related to COVID-19 will be discussed, force majeure as well as a specific language. The measures being used to limit or shift liability will be discussed, including testing, proof of vaccination, social distancing, mask requirements, waivers, and insurance. Other negotiation issues such as performance clauses will also be addressed. 

Learner Outcomes

1. Illustrate force majeure language that each party may offer in negotiations and why the language may be or not be acceptable to the other party.

2. Contrast the positions of the planner and the venue regarding contract terms in the immediate future and in the long-term. 

3. Give examples of on-site COVID-19 measures that have been successfully used on-site to limit risk and/or liability.

Session Sponsored by: 

Coronavirus is the latest, but not the only, disaster that has affected the meetings and travel industries. If your meeting is scheduled to occur in the next few months, this webinar will discuss what your options are in making a Go or No-Go decision considering Coronavirus and how to interpret your contracts regarding liability. It will also cover how to prepare future contracts and the four legal standards to include to protect meeting sponsors from not only epidemics and diseases, but other disasters as well. Will insurance save the day? Come find out. Industry legal expert John Foster, Esq., CHME will present this topic and answer your questions at the end.

1 Clock Hour | Domain G: Meeting or Event Design

The only thing constant in our industry is change. This workshop will arm you with tactical strategies that will help you to negotiate and defend your organization in this evolving market. In this high-level workshop, attendees will review key contract clauses, negotiations tips and strategies on how to get to “YES” and review variables that help influence a hotels decision to accept your business.

Learner Outcomes

• Understand our current marketplace and how it affects a planners’ strategy during negotiations.

• Review key contract clauses and how to defend them to benefit your organizations bottom-line.

• Discuss variables that the hotels consider when reviewing your overall business value.

1 Clock Hour | Domain C: Risk Management 

The only thing constant in our industry is change.

As we adapt to the changes that are currently taking place in our industry, this session will arm you with real-time tactical strategies that will help you to negotiate and defend your organization.

We will review what is happening in today's environment, explore new ideas to elevate your contract to current times, as well as, learn about what other Meeting Planners are doing to minimize their risk with hotels for this Fall 2020 and beyond.

We will review key contract clauses, including force majeure and cancellation clauses, and explore negotiations tips and proven strategies on how to get to “YES” while reviewing variables that help influence a hotel's decision to accept your business.

Learning Outcomes: 

• Understand our current marketplace and how it affects a planners' strategy during negotiations.
• Review key contract clauses and how to defend them to benefit your organizations bottom-line
• Discuss variables that the hotels consider when reviewing your overall business value.

1 Clock Hour | Domain C: Risk Management 

Coronavirus has captured the attention of the entire world, but the meetings and travel industry have been hit harder than most others. This session will discuss the Coronavirus and the decisions meeting sponsors are having to make whether the Event is a go or no-go and whether the Force Majeure Clause is applicable. We will also cover the legal standards that apply to all Force Majeure Clauses in contracts and what they need to say to protect meeting sponsors in the future. What about insurance? Do any policies cover this risk?

This session is a must-attend for all meeting/convention/event planners who are making decisions on both their current meeting plans and future contracts. This session will have important information for suppliers as well.

Learner Outcomes:

1. Define when Coronavirus, or any other calamity, is a Force majeure;

2. Understand how Force Majeure clauses are interpreted and the role of “foreseeability” when preparing the clauses;

3. Define the meaning of Impossibility, Illegality, Commercial Impracticability, and Frustration of Purpose and how contract law applies these terms

1 Clock Hour | Domain D: Financial Management

The only thing constant in our industry is change. This workshop will arm you with tactical strategies that will help you to negotiate & defend your organization in this evolving market. In this high-level workshop, attendees will review key contract clauses, negotiations tips, and strategies on how to get to “Yes” and review variables that help influence a hotel's decision to accept your business.

• Understand our current marketplace and how it affects a planners’ strategy during negotiations.
• Review key contract clauses and how to defend them to benefit your organization's bottom-line & reduce risk.
• Discuss variables that the hotels consider when reviewing your overall business value.

1 Clock Hour | Domain D: Financial Management

Site selection and contracting can completely derail your meeting or event if not done correctly. During this incredibly informative session, we’ll have you looking at proper site inspections in a whole new way. You’ll learn exactly what to look for, no matter the situation, and the importance of getting it right. We’ll help make sure that hotels sell you what YOU need, as opposed to what they want to sell you. Perhaps most importantly, you’ll learn some basic tips for negotiating the best business deal for your organization, while making sure your financial exposure is kept to a minimum. Your organization is counting on you to deliver, and we’ll help you make sure you avoid pitfalls and look like a hero in the process.

Learner Outcomes:

• The importance of conducting site inspections
• The procedures to follow while conducting a site (complete with checklist)
• Pitfalls to watch out for with hotels, especially in a seller’s market
• Ensuring your contract is fair and minimizes exposure to your company
• Resources that are available to assist you if you get stuck

This Session Graciously Sponsored by Experience Scottsdale: 

1 Clock Hour | Domain D: Financial Management

The only thing constant in our industry is change. This workshop will arm you with tactical strategies that will help you to negotiate & defend your organization in this evolving market. In this high-level workshop, attendees will review key contract clauses, negotiations tips and strategies on how to get to “Yes” and review variables that help influence a hotels decision to accept your business.

Learner Outcomes:

• Understand our current marketplace and how it affects a planners’ strategy during negotiations.
• Review key contract clauses and how to defend them to benefit your organizations bottom-line.
• Discuss variables that the hotels consider when reviewing your overall business value.